Studio Management Software for Personal Trainers
Client records, session packs, enrolments, and messaging — everything you need to run your training business, without the enterprise software bill.
Run the business side from your phone
Every client record in one place
Import from your contacts, scan paper forms, or share a web form. Health notes, emergency contacts, and history — all on your phone.
Session packs and term enrolments
Sell packs of sessions and let StudioFlow track the balance. Run term-based blocks with their own enrolment lists.
Campaigns that fill your diary
Filter clients who've gone quiet, write one message with their name in it, and send it to everyone at once.
Know how each term went
See attendance and what each term or venue brought in — without cross-referencing spreadsheets.
Most PT studio management software is built for gyms — memberships, front desks, staff rotas, equipment booking. If you're a personal trainer running your own client base, you're not managing a facility. You're managing relationships: who's mid-pack, who's due to re-book, who mentioned a shoulder issue three weeks ago.
StudioFlow is personal trainer studio software shaped around that reality. Your client list lives in the app with everything attached — intake forms, attendance history, contact details. New clients fill in a web form or you scan their paper one; either way it becomes a proper record, not a photo buried in your camera roll.
Packs and blocks are first-class. Sell a 10-session pack and StudioFlow tracks the balance as sessions are attended. Run a six-week block and manage its enrolment list separately from your drop-ins. When a term ends, you can see how it actually went — attendance, income, who to follow up with.
And there's no monthly fee. StudioFlow uses pay-as-you-go credits, so the cost tracks your activity — a quiet month costs you almost nothing. If you're mainly looking for scheduling, start with our personal trainer booking software page — same app, different starting point.
A studio system without the studio overhead
You don't need a physical studio to need studio management. Most independent PTs work across a gym floor, a rented space, a park, and clients' homes — and the admin is the same wherever you train people. The software should follow you, not sit on a front-desk computer you don't have.
StudioFlow runs entirely on your iPhone. It handles the management side — clients, packs, enrolments, messaging, records — and stays out of the way of how you get paid. No payment processing, no commission on your revenue, no monthly subscription. Download it free from the App Store and have your client list set up this afternoon.