Pilates Booking System & Studio Software
Term courses, class packs and small classes that fill properly — with every client’s injury history to hand before they get on the mat.
Last updated
Made for the way Pilates classes run
Term courses and class packs
Book clients into a six- or eight-week term, or let them use a pack — both tracked for you.
Small capacities, handled
Set eight spots, or four for reformer. Rosters show exactly who has the places.
Health intake before class one
Injuries, pregnancy and medical history collected on a form and saved to each client.
See how each term went
Attendance and what each term brought in, without cross-referencing spreadsheets.
Pilates in Ireland and the UK mostly runs on terms: six or eight weeks, the same small group, booked and paid up front, with class packs for clients who can’t commit to every week. Generic Pilates booking software built around monthly memberships and big group classes doesn’t fit that model, and Pilates studio software priced for large studios doesn’t fit an independent instructor’s budget.
StudioFlow is a Pilates booking system built around terms, packs and small classes. It runs from your iPhone; clients book from a link with no app to download. You see who’s in each class, what they’ve told you about their health, and who’s due to re-book.
There’s no monthly fee — you pay as you go with credits. See how pay-as-you-go pricing works.
Term courses and class packs
Set up a term course by choosing the day, time and number of weeks. Clients book the whole term from your link, and the class gets its own enrolment list for the block. When the term finishes, clone the class for the next one and message this term’s clients to invite them back before the places go to anyone else.
For clients who travel, work shifts or just can’t promise every week, set the class up with class packs instead. They buy a pack of five or ten, book sessions against it, and StudioFlow counts down the balance as they attend. No more tally in a notebook or arguments about whether that session in March counted.
Small classes that fill properly
Pilates classes are small by design, so every place matters. Each class has a capacity you set — eight for mat, four for a reformer room, one for a private session — and the roster shows exactly who has the places. A class that’s full is full; nobody turns up to find there’s no mat or machine for them.
Attendance is logged every session, so you can see which clients are regulars and which are starting to miss weeks — the early sign someone won’t re-book next term.
Mat and reformer, in one schedule
If you teach both mat and reformer, set them up as separate classes, each with its own capacity, price and booking link. Your mat class can take twelve while your reformer class takes four, and clients book the one they want. Privates and duets work the same way with a capacity of one or two.
Everything sits in the same week view on your phone, whether it’s in your own studio, a rented room or a gym you teach at on Saturdays. Each class has its own location.
Health intake for injuries and pregnancy
Many Pilates clients come to you because of an injury, after surgery, or during or after pregnancy. You need that history before the first class, not scribbled on a scrap of paper at the door. Build an intake form with your health questions, emergency contact and waiver, and share it as a link or QR code. Clients fill it in on their phone and it’s saved to their record, ready to check before class.
If your existing clients’ forms are on paper, scan them with your phone and StudioFlow reads them in. To take payment for terms or packs at booking, connect Stripe — see how online payments work. Cash and bank transfer work fine too; StudioFlow keeps the records either way.
Frequently asked questions
Can I run Pilates classes as term courses?
Yes. Choose the day, time and number of weeks, and clients book the whole term from your link. Each term has its own enrolment list, and you can clone the class when the next term starts.
Can clients buy class packs instead of a full term?
Yes. Set the class up with packs and clients book sessions against their pack. StudioFlow tracks the balance as they attend.
Can I set a small capacity for reformer classes?
Yes. Every class has its own capacity, so a reformer class can take four while a mat class takes twelve. Set them up as separate classes, each with its own booking link and price.
Can I collect health and injury information before the first class?
Yes. Build an intake form with health questions, pregnancy and injury history, an emergency contact and a waiver. Clients fill it in from a link or QR code and it’s saved to their record. Paper forms can be scanned in.
Do clients need to download an app?
No. Clients book from a link in their phone’s browser. No app, no account.
Can I run private sessions as well as classes?
Yes. A private is a session with a capacity of one, a duet a capacity of two. They sit in the same schedule as your classes.
Can clients pay for a term when they book?
Yes, if you connect Stripe. Clients pay by card for a term, a pack or a single session as they book, and the money goes to your own bank account.
Is StudioFlow suitable for a small Pilates studio?
Yes. It’s built for independent instructors and small studios running their own classes, with no monthly subscription and nothing to install on a front-desk computer.